[Mcls-print-storage] Withdrawal and Retention Lists

[Ellen Seidel]

Hello Rick and all, 

Since we are beginning work with our unique titles, we will be fully occupied with that for several weeks. Processing our retention and discard lists does not require priority. If we have lists by the end of March we will be on track. 


Ellen Seidel 
Head, Collection Management & Technical Services 
J. Robert Van Pelt and John and Ruanne Opie Library 
Michigan Technological University 
906-487-3064 
eseidel at mtu.edu 

----- Original Message ----- 
From: "Rick Lugg" <rick at sustainablecollections.com> 
To: mcls-print-storage at mcls.org 
Cc: "Eric Redman" <eric at sustainablecollections.com> 
Sent: Sunday, February 26, 2012 12:50:51 PM GMT -05:00 US/Canada Eastern 
Subject: [Mcls-print-storage] Withdrawal and Retention Lists 




Greetings, everyone -- 



Now that the allocation process is complete SCS will begin preparing the promised lists. Our plan is to prepare two lists for each library, one for withdrawal candidates and one for retention commitments. Lists will be formatted exactly like the withdrawal candidate lists previously sent for uniquely-held titles, but with two additional fields: Total Charges and a CHOICE review flag. For those of you with exceptionally large lists, we may be in touch to discuss splitting them to make them more manageable. As agreed, these standard lists—including retention lists—will be provided as part of the original price of the MCLS agreement. 



Some libraries have approached SCS about customization of their lists in various ways. SCS is willing to discuss such needs with individual libraries, but these will incur additional charges. The level of those charges will depend on the specifics of what is wanted. 



Andy will begin producing lists this week. It will take several days to format, produce, and double-check all of them. It would help us to know which libraries are under the most time pressure; we can make sure those are done first. From meetings and correspondence, our sense is that SVSU and MTU need to move soonest—is this correct? There won’t be more than a couple of weeks difference between the first list and the last (except in cases where list customization is wanted), but we’d be happy to honor any priority order the group agrees to. 



Finally, Andy came up with another way of looking at the final results—and allocation equity/accommodations-- across the group. This chart shows how retention responsibility and withdrawal opportunity break out for each library. It highlights, for instance, how much responsibility Central, Eastern, and Western have absorbed in order to create opportunities for other libraries that needed to withdraw more (Wayne, SVSU, MTU). It seems useful to provide this level of transparency—both for this round and for allocation discussions in subsequent projects. We hope you find it helpful. 





Library 	

Retention 

Count 	

Withdrawal 

Count 


Central 	

204,686 	

37,438 


Eastern 	

172,423 	

67,221 


GVSU 	

45,497 	

49,654 


MTU 	

24,899 	

48,655 


SVSU 	

30,094 	

53,724 


Wayne 	

86,633 	

165,858 


Western 	

172,004 	

111,607 



Thanks to all, 

Rick 



Rick Lugg 

Sustainable Collection Services LLC 

63 Woodwell’s Garrison 

Contoocook, NH 03229 



rick at sustainablecollections.com 



p. 603-746-5991 

f. 603-746-6052 



www.sustainablecollections.com 



blog: Sample & Hold 



twitter: @ricklugg 


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