[Mcls-print-storage] Withdrawal and Retention Lists

[Grudzien, Pamela A.]

Hello all,

Thanks for all the work you've done for us, Rick, Ruth, Andy, and Eric!

You can put CMU last in line, if you like.

Very interesting retention count information.  I'm looking forward to our conversation about the length of time for the retention agreement.

Hope to see some of you tomorrow at the E-Journals meeting at MCLS.

Best to all,
Pamela


Pamela Grudzien
Head of Technical Services
Central Michigan University         Voice:  989-774-6422
310A  Park Library                            Fax:  989-774-2145
250 East Preston Street                     Email:
Mount Pleasant, MI  48859              Grudz1pa at cmich.edu<mailto:Grudz1pa at cmich.edu>

From: mcls-print-storage-bounces at mail.mlcnet.org [mailto:mcls-print-storage-bounces at mail.mlcnet.org] On Behalf Of Rick Lugg
Sent: Sunday, February 26, 2012 12:51 PM
To: mcls-print-storage at mcls.org
Cc: Eric Redman
Subject: [Mcls-print-storage] Withdrawal and Retention Lists

Greetings, everyone --

Now that the allocation process is complete SCS will begin preparing the promised lists. Our plan is to prepare two lists for each library, one for withdrawal candidates and one for retention commitments. Lists will be formatted exactly like the withdrawal candidate lists previously sent for uniquely-held titles, but with two additional fields: Total Charges and a CHOICE review flag.  For those of you with exceptionally large lists, we may be in touch to discuss splitting them to make them more manageable. As agreed, these standard lists-including retention lists-will be provided as part of the original price of the MCLS agreement.

Some libraries have approached SCS about customization of their lists in various ways. SCS is willing to discuss such needs with individual libraries, but these will incur additional charges. The level of those charges will depend on the specifics of what is wanted.

Andy will begin producing lists this week. It will take several days to format, produce, and double-check all of them. It would help us to know which libraries are under the most time pressure; we can make sure those are done first. From meetings and correspondence, our sense is that SVSU and MTU need to move soonest-is this correct? There won't be more than a couple of weeks difference between the first list and the last (except in cases where list customization is wanted), but we'd be happy to honor any priority order the group agrees to.

Finally, Andy came up with another way of looking at the final results-and allocation equity/accommodations-- across the group. This chart shows how retention responsibility and withdrawal opportunity break out for each library. It highlights, for instance, how much responsibility Central, Eastern, and Western have absorbed in order to create opportunities for other libraries that needed to withdraw more (Wayne, SVSU, MTU). It seems useful to provide this level of transparency-both for this round and for allocation discussions in subsequent projects. We hope you find it helpful.


Library

Retention
Count

Withdrawal
Count

Central

204,686

37,438

Eastern

172,423

67,221

GVSU

45,497

49,654

MTU

24,899

48,655

SVSU

30,094

53,724

Wayne

86,633

165,858

Western

172,004

111,607


Thanks to all,
Rick

Rick Lugg
Sustainable Collection Services LLC
63 Woodwell's Garrison
Contoocook, NH 03229

rick at sustainablecollections.com<mailto:rick at sustainablecollections.com>

p. 603-746-5991
f.  603-746-6052

www.sustainablecollections.com<http://www.sustainablecollections.com/>

blog:  Sample & Hold<http://sampleandhold-r2.blogspot.com/>

twitter:   @ricklugg

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