[Mcls-print-storage] Fw: MI-SPI Retention Allocations are now visible in GreenGlass

[Cara Cadena]

Mi-SPI members,

Our retention allocation has been completed and your individual instances of GreenGlass now show your allocated retentions. Attached is a spreadsheet showing the final allocation counts. The allocation hit the target percentages that were recently approved. Note that although the allocation has taken place at the title level, what you will see in GreenGlass are item counts which differ slightly.

The next step for the group is for each library to review their retentions. The steering committee decided to set a deadline for this work by January 31st, 2021. Once we review our retentions and make any necessary adjustments, our retentions will be finalized. I'm including tutorials from OCLC below, as well as copying Andy and Cynthia on this message, in case you have questions about this process.

The following tutorials go over 1) the post-allocation GreenGlass features and 2) the process for reviewing and adjusting your retentions before we finalize them.  They are best viewed in that order.

Post Allocation Features in GreenGlass (4 minutes)
https://youtu.be/PcMexDeCTJU

Adjusting Retention Commitments in GreenGlass (8 minutes)
https://www.youtube.com/watch?v=JXHSR7ccd6g&feature=youtu.be


I hope you all have a Happy Thanksgiving!


Cara Cadena, on behalf of the Mi-SPI Steering Committee:  Helen Levenson, Matt Buckley, Amie Pifer, and Stephanie Davis.


Cara Cadena
Head of Collections & Digital Scholarship
Grand Valley State University Libraries
Pronouns: she/her/hers
616-331-7337
cadenac at gvsu.edu <mailto:cadenac at gvsu.edu>


________________________________
From: Breeding, Andy <breedina at oclc.org>
Sent: Thursday, November 19, 2020 9:49 AM
To: Cara Cadena; Stephanie Davis; Helen Levenson; Matthew J. Buckley; Amie S. Pifer
Cc: DuChane,Cynthia
Subject: MI-SPI Retention Allocations are now visible in GreenGlass

Hi All,

Your retention allocation has been completed and your individual instances of GreenGlass now show your allocated retentions.  Attached is a spreadsheet showing the final allocation counts.  The allocation hit the target allocation percentages that were recently approved. Note that although the allocation has taken place at the title level, what you will see in GreenGlass are item counts which differ slightly.

We have not yet updated the counts on the Shared Print Overview page but that should happen in the next few days.   The next step for the group is for each library to review their retentions.  The steering committee will need to decide how much time to give everyone to do this and submit retention adjustments, after which your retentions will be finalized.

The following tutorials go over 1) the post-allocation GreenGlass features and 2) the process for reviewing and adjusting your retentions before we finalize them.  They are best viewed in that order.

Post Allocation Features in GreenGlass (4 minutes)
https://youtu.be/PcMexDeCTJU

Adjusting Retention Commitments in GreenGlass (8 minutes)
https://www.youtube.com/watch?v=JXHSR7ccd6g&feature=youtu.be

Cynthia and I are happy to set-up a call to discuss next steps and to answer any questions you have about any of this.

Regards,
Andy




Andy Breeding
OCLC · Senior Product Manager · Sustainable Collection Services
36 Seattle Street, Allston, MA  02134
e: breedina at oclc.org    p: 1-617-974-2468
[OCLC]<http://www.oclc.org/home.en.html?cmpid=emailsig_logo>
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