[Mcls-print-storage] Call for Volunteers (MI-SPI 2.0 Governance)

Thu May 30 09:17:50 EDT 2019

Greetings! This is the official call for volunteers to serve on the MI-SPI 2.0 Steering Committee, the Collection Data and Analysis Task Force and the Resource Sharing and Metadata Standing Task Force. The Governing Board does not consist of volunteers, but a representative from each institution. Below is information from the MOU outlining the work and responsibilities of these groups.

  *   2.a. Governing Board-The MI-SPI Governing Board shall consist of Library Deans/Directors (or their designees) of all members. Decisions about the overall policies, progress, and future of the group are made at this level, so members must be in positions at their institutions that have authority to make these decisions. MCLS Executive Director serves ex officio. The Governing Board Chair is elected by this group to lead for a term of two years. At the start of the second year of this term, a chair-elect is elected who takes the Board Chair seat the following year. The Governing Board meets as a whole at least once a year. Discussion and decisions on Steering Committee reports/recommendations may require additional meetings.
  *   2.b. Steering Committee-The MI-SPI Steering Committee shall consist of seven members (amended to 4 members) drawn from the Governing Board (or their designees) with staggered three year terms; representation is in proportions of public and private institutions in the whole membership. MCLS Executive Director and MCLS Staff Liaison serve ex officio. The Steering Committee Chair, elected annually, is responsible for presenting the Steering Committee's recommendations to the Governing Board. The Chair is exempt from assignment to the two Standing Task Forces. The other six members are participants on either the Collection Data and Analysis or the Resource Sharing and Metadata Standing Task Forces and are responsible for bringing recommendations to the Steering Committee for discussion and approval to forward to the Governing Board. The Steering Committee meets quarterly.
  *   2.c. Standing Task Forces--Each task force has 7 members-3 from the Steering Committee and 4 others (amended to 4 members, 1 from the Steering Committee and 3 others) drawn from the member institutions by nomination or appointment with approval of the institutions' Deans/Directors. Representation should reflect the proportions of public and private institutions in the whole membership. The MCLS Staff assigned as MI-SPI Liaison serves ex officio on both standing committees. Committee member terms are staggered at the initiation of the committee.  Terms may be extended based on availability of volunteers and other circumstances. Committee members will serve not more than 6 consecutive years. The standing task forces may organize small work groups for fact-finding or accomplishing specific, limited time projects. Task Forces meet quarterly prior to the Steering Committee quarterly meetings.
     *   Collection Data and Analysis Task Force--Responsibilities include, but are not limited to: recommendations about data refresh; recommendations for policies such as retention criteria, different editions, replacements, reassignment of retention assignments.
     *   Resource Sharing and Metadata Task Force-Responsibilities include, but are not limited to: recommendations on retention statements and placement of these to aid in discovery; recommendations on resource sharing of retention items; recommendations on procedures for validation, batch loading retention statements.
Please seriously consider volunteering. These governing groups are integral to the success of MI-SPI 2.0. If you are interested, respond to this email by June 17. I'll send out a reminder closer to the deadline. I know schedules vary a lot this time of year with some off and others working intermittently. I'm hopeful this deadline allows the message to get to everyone!

Contact me with any questions!

Best,

Stephanie D. Davis, M.S./M.B.A.
Manager, Group Purchasing
MI-SPI 2.0 Facilitator
Midwest Collaborative for Library Services (MCLS)
(800) 530-9019 ext 154
daviss at mcls.org<mailto:daviss at mcls.org>

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