[Mcls-print-storage] Lists of title-sets with risky multivolume allocations

[Andy Breeding]

Hi All,

Per this afternoon's discussion, here is a link to a download page for
the lists of title-sets with risky multivolume allocations.

*Lists of title-sets with risky multivolume allocations*
http://files.sustainablecollections.com/f/69cf716db

The library specific lists show all the title-sets where your library has a
risky allocated withdrawal.  The "All" list contains all title-sets that
had a risky allocated withdrawal.

Let me know if you have any problems downloading or using these files.  I
will be on vacation starting tomorrow and will return on May 14th.  If you
have questions about these while I'm gone, please contact Ruth or Rick.

Regards,
Andy

*
*

On Mon, Apr 30, 2012 at 9:58 AM, Andy Breeding <
andy at sustainablecollections.com> wrote:

> Hello All,
>
> The message is to notify you of a complication regarding multivolume sets
> in your allocated withdrawal lists.   Because the allocations were done at
> the title (bib record level) they did not account for the fact that
> different libraries sometimes hold different volumes for a given set.  This
> has resulted in cases where a multivolume set that is allocated for
> withdrawal is not backed up by two retained sets having the exact same
> volumes.  Although two sets have been marked for retention, one or more of
> them may be missing a volume(s).  This situation is complicated by the fact
> that libraries vary in the way they assign enumeration data to their
> multivolume sets.
>
> In an effort to raise the visibility of these cases and to give you
> information to help manage these cases we have written an algorithm to
> identify them.  We have normalized the enumeration data and then flagged
> every case where an allocated multivolume set does not have two retained
> sets that have the same enumeration pattern.
>
> How often did this occur?  Out of 341,832 "title-sets" covered in the MI
> SPI agreement,  2,876 (or 0.84%) contain at least one "risky allocation."
>  3,961 bibs (0.31%) are affected.  The total number of items affected are
> 12,960 (0.91%).   The next question we asked ourselves: are any of these
> rare?  Out of the 12,960 items, 114 are associated with titles that have
> less than 50 US holdings in WorldCat.
>
> We have prepared excel files that contain--for the whole group and for
> individual libraries--listings of the title-sets flagged with risky
> allocations.  Some of these bear closer examination--as there are cases
> where we didn't get enumeration data from a library but where a perusal of
> their catalog shows that they do indeed have a set which matches the set
> allocated for withdrawal.  This is sufficiently complicated that it would
> make sense to discuss this in your next conference call, where we can show
> specific examples and where the group can discuss how they want to handle
> this issue.
>
> Sorry for introducing this complication into the mix.  This has been a
> journey of discovery for all of us!   Thanks to Mike at Wayne State whose
> initial questions about multivolume sets prompted us to take a closer look
> at this.
>
> Regards,
>
> Andy
> --
> Andy Breeding
>
> Sustainable Collection Services
> http://sustainablecollections.com
> 617-974-2468
>
>
>


-- 
Andy Breeding

Sustainable Collection Services
http://sustainablecollections.com
617-974-2468
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