[Mcls-print-storage] ALCTS Webinar opportunity

[Julie Garrison]

I would suggest that Barbara and Doug have the first right of refusal for this since they were the two people who initiated this project and have shepherded the group to where we are now (the pre-teen years maybe?).

My two cents,
Julie

Julie Garrison
Associate Dean, Research and Instructional Services
Grand Valley State University
204 JHZ, 1 Campus Drive
Allendale, MI 49401
616-331-3636
garrisoj at gvsu.edu


From: Rick Lugg <rick at sustainablecollections.com<mailto:rick at sustainablecollections.com>>
Organization: Sustainable Collection Services
Reply-To: <rick at sustainablecollections.com<mailto:rick at sustainablecollections.com>>
Date: Wed, 18 Apr 2012 12:20:23 -0400
To: <mcls-print-storage at mcls.org<mailto:mcls-print-storage at mcls.org>>
Subject: [Mcls-print-storage] ALCTS Webinar opportunity

Hello all,

SCS has been asked to participate in an ALCTS “Virtual Preconference” on the topic “Collection Management for the Age of Shared Print Initiatives.”  (A draft description appears below.) We’ve asked to speak at the June 5th session. That day’s theme will be:

Shared Collection Management and Collaborative Decision-Making

  *   Undertaking collaborative weeding projects
  *   Policies and programs to preserve optimal copies and "last" copies
The Planning Committee has asked us to extend the invitation to the MCLS pilot group, or rather the Michigan SPI group. As I understand it, this would be a 90-minute session, divided as follows:
--SCS – 30 minutes
--SPI – 30 minutes
--Q&A – 30 minutes
My suggestion was that we talk about using data to evolve both deselection criteria and group-wide collection policies. I think it would work best if we had one person from each of our organizations to deliver the message, but we might be able to accommodate two. I realize June 5th is not that far away, and that may limit who is able to participate.
Not sure how you’ll decide amongst yourselves, but it’s a good opportunity to describe how the criteria evolved, and perhaps how the MOU evolved/is evolving. One thing to consider: a webinar is a pretty strange form of presentation—there is typically neither video nor audio feedback – it can be quite hard to tell whether you’re getting across or not. Questions will probably be submitted via chat to a moderator. On the upside, these sessions have pretty wide reach.
Draft Description
We're looking to together a  virtual pre-conference for ALA 2012: "Collection Management for the Age of Shared Print Initiatives."    A bit of background:

The virtual preconferences are a new format for ALCTS in 2012.   Given the fact that travel support has become an issue for many librarians, this is an exciting opportunity to engage members of the ALA community who aren't able to travel.  And, as you may have gathered from the late date I'm writing to you, the deadlines are more forgiving than for on-site events.     While this is new territory, the virtual pre-conference is envisioned as a series of 3-5  webinars (1 - 1.5 hours each, with 1-3 speakers per session) that take place in the weeks leading up to Annual.   Participants will have the opportunity to sign up for individual webinars, or they can sign up for the entire preconference at a discounted rate.

Here's what we envision, but I'd be interested in your input:

Audience

The intended audience for this series of webinars would be staff at academic libraries and large public libraries that:

-Have recently entered into a shared print agreement, or are considering entering into a shared print agreement
-Are interested in relying on shared print initiatives for preservation of some materials in the future
-Are interested in managing collections in a collective context (i.e. making decisions about weeding, retention, transfer to offsite storage, and preservation)

Content

Overall, this pre-conference is intended to serve as a "primer" for shared print archiving.  The content would optimally be a mix of the theoretical and the pragmatic that covers current research and emerging tools, as well as practical advice and "case studies" from individuals and institutions that are actively involved in shared collection management.

Topics might include:

-Current research on optimal copies (or "minimal" copies, depending on your perspective)
-Current research on mechanisms for sharing print retention commitments (i.e. the 583 field)
-The PAPR registry
-Anatomy of a shared print agreement
-Recent projects to undertake collaborative weeding
-Emerging decision support tools
-Identifying bibliographic issues that might prevent or impede shared collection management
-PR aspects-- how can libraries begin to advocate for shared print management to library staff, faculty and other campus stakeholders, and the general public

Overall, the goal is to provide attendees with a broad overview of the landscape, prepare them to talk with library administrators and campus stakeholders about shared collection management, and to give the tools necessary to begin planning, asking questions, etc.

Bibliographic Aspects of Shared Collection Management

  *   Identifying common cataloging issues that inhibit effective cross-collection analysis and assessment, planning for remediation
  *   Planning to share retention commitments through local holdings records

Shared Collection Management and Collaborative Decision-Making

  *   Undertaking collaborative weeding projects
  *   Policies and programs to preserve optimal copies and "last" copies

Planning for Shared Collection Management

  *   Creating a collection management plan in the collective context
  *   Creating a communications plan for campus and faculty outreach


Rick Lugg
Sustainable Collection Services LLC
63 Woodwell’s Garrison
Contoocook, NH 03229

rick at sustainablecollections.com<mailto:rick at sustainablecollections.com>

p. 603-746-5991
f.  603-746-6052

www.sustainablecollections.com<http://www.sustainablecollections.com/>

blog:  Sample & Hold<http://sampleandhold-r2.blogspot.com/>

twitter:   @ricklugg

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